Any change is exciting. And moving office should be no different! Maybe you outgrew your current offices (kudos 😊) or found a more suitable and cost-efficient location. Whatever the case, these are exciting times for you and your team.
Let’s be realistic though. No matter how well you’ve planned, there’s always some detail that’s been overlooked and ends up causing stress and havoc during the move.
And the stress becomes more prominent when you’re moving your office network and technology. Downtime needs to be kept at a minimum to avoid frustration from your colleagues as well as customers and to ensure that people can keep doing their work during the move. Being that your office network is the backbone to your business functions this part of the move requires your utmost attention and early detailed planning.
The Best Office Network Moving Tips
- Plan, plan and plan. Give yourself time to plan for the move and avoid overlooking something that later may cost your business. Make sure you give yourself enough time and try not to rush.
- Take stock of your equipment. Will you still be needing all your current equipment and setup in the new office space? Get rid of anything that’s outdated, broken or not used anymore. There’s no need to invest in moving stuff just to keep it stored in a box in the new office. This is also the perfect time to consider moving on-premise hardware and servers to the cloud to save on space.
- Connectivity. Think about what kind of connectivity and communications setup you’ll need in your new office, not just for now but also for the future. Is your setup scalable and future-proof? Some things to consider:
- Broadband – check the broadband availability in the area and whether or not your current package is sufficient for the new office.
- Phone System – now’s the time to consider a phone system that enables your team to stay connected, is scalable, flexible and offers all the latest features such as a cloud PBX.
- Cabling – does the new office have structured cabling? You don’t want ethernet cables trailing all over the floor.
- Power and data points – how many phone lines and power outlets will you need and are they situated in the right places?
- Data Security. Ensure that your data and sensitive information are safe throughout the move as well as in the new offices. Make sure you take backups of everything. This would again be a perfect time to consider switching to cloud-based solutions and migrate all your data to the cloud.
- Test your new network. Before you move everyone over make sure to test your new network and connectivity.
- Get Expert Help. The most efficient way to guarantee that everything is up and running, and that you’ve setup the best network and infrastructure for your current and future business needs, is to get an IT & Networking professional assist you with the move. They can help you decide what systems are obsolete, the best ones to replace them with and ensure that the new setup is efficient and cost effective.
At 3SIP Services we’re experts when it comes to setting up a new office network and IT infrastructure for your new premises. From evaluating your current setup to offering the best future-proof solution for your business as well as installing and deploying the new infrastructure – we take care of everything. We ensure that your systems endure the least amount of downtime (in some cases this is zero) so that your teams can be up and running again as soon as possible.
Additionally, we’ll be there on the big day to make sure the move goes smoothly, and all departments and teams are setup and working smoothly.
